The Classic Partners LLP

Registered Office Change of a Company

Smooth, fully compliant shifting of your company's registered office — within the same city, to another city, to another ROC, or from one state to another — with all resolutions, INC-22/INC-23 filings, and Regional Director approvals handled for you.

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What is a Registered Office Change?

Every company must maintain a registered office capable of receiving official communication under Section 12 of the Companies Act, 2013. When the company shifts this office, it must notify the Registrar of Companies in Form INC-22 within 30 days of the change, along with proof of the new address.

The approvals required depend on how far the office moves. A shift within the same city needs only a board resolution, while a shift from one state to another involves an amendment of the MOA, newspaper advertisements, creditor notices, and Regional Director approval. We assess your situation and run the correct procedure from start to finish.

Types of Registered Office Change

Within the same city, town, or village — board resolution and Form INC-22.
Outside the city but within the same ROC and state — special resolution, Form MGT-14, and Form INC-22.
From the jurisdiction of one ROC to another within the same state — Regional Director approval through Form INC-23, confirmation filed in INC-28, then INC-22.
From one state to another — special resolution altering the MOA, advertisement in Form INC-26, notice to creditors, RD approval via INC-23, followed by INC-28 and INC-22; a new CIN is issued.

Registered Office Change Procedure — Step by Step

Identify the type of shift and the approvals it requires.
Hold a board meeting to approve the new address and, where needed, call an EGM.
Pass a special resolution and file Form MGT-14 within 30 days (for shifts beyond the same city).
For RD-approval cases, publish the INC-26 advertisement, notify creditors, and file Form INC-23.
File the RD's confirmation order in Form INC-28 within the prescribed time.
File Form INC-22 with address proof, a utility bill not older than two months, and the owner's NOC.
Update GST, PAN/TAN records, banks, licences, letterheads, and the name board at the new premises.

Our Registered Office Change Services

Scenario Assessment

Identifying the correct route — same city, same state, ROC-to-ROC, or state-to-state.

Resolutions & Notices

Board resolutions, EGM notices, special resolutions, and explanatory statements.

INC-22 & MGT-14 Filing

Accurate ROC filings with address proofs, NOCs, and professional certification.

RD Approval (INC-23/INC-28)

Petition drafting, hearings coordination, and filing of the confirmation order.

Advertisements & Creditor Notices

INC-26 newspaper publications and statutory notices to creditors and regulators.

Post-Change Updates

GST amendment, bank, licence, and stationery updates after the shift is approved.

Why Choose The Classic Partners

Hands-on experience with same-city shifts as well as complex state-to-state relocations.
Complete documentation — proofs, NOCs, advertisements, and petitions prepared correctly the first time.
Deadline-driven filings of INC-22, MGT-14, INC-23, and INC-28 to avoid additional fees.
Transparent fees and a single point of contact through the entire shift.

Frequently Asked Questions

Which form is filed for a registered office change?

Form INC-22 must be filed with the ROC within 30 days of every change of registered office. Shifts requiring Regional Director approval additionally involve Form INC-23, the RD order filed in Form INC-28, and Form MGT-14 for the special resolution.

What documents are required to change the registered office?

Proof of the new address such as a registered lease deed or ownership document, a utility bill not older than two months, a no-objection certificate from the owner, and certified copies of the board and shareholder resolutions.

Does shifting the registered office to another state change the CIN?

Yes. When the registered office moves from one state to another, the MOA is altered and the ROC of the new state issues a fresh Certificate of Incorporation with a new CIN. The PAN of the company remains the same.

Is Regional Director approval always required?

No. RD approval through Form INC-23 is required only when the office shifts from the jurisdiction of one ROC to another within the same state, or from one state to another. Shifts within the same city or same ROC jurisdiction do not need RD approval.

How does a registered office change affect GST registration?

A shift within the same state requires an amendment of the existing GST registration. A shift to another state requires a fresh GST registration in the new state, since GST is state-specific.

How long does a registered office change take?

A shift within the same city is usually completed within a week of the board resolution. ROC-to-ROC and state-to-state shifts involving advertisements, creditor notices, and RD hearings typically take two to three months.

Shifting your company's registered office?

Get every resolution, advertisement, and ROC/RD filing for your office change handled accurately and on time.