Annual General Meeting
Every company, other than a One Person Company, must hold an AGM each year — it's where financial statements are adopted, auditors confirmed, and the year's key resolutions are passed.
A company's first AGM must be held within nine months of the end of its first financial year, and every subsequent AGM within six months of the financial year end, with no more than 15 months between two AGMs. Members must be given at least 21 clear days' notice, and the meeting typically covers adoption of financial statements, declaration of dividend, appointment or ratification of auditors, and appointment or reappointment of directors due to retire by rotation. Minutes are recorded and, where any special resolution is passed, filed with the ROC via Form MGT-14.
What this service covers
Everything needed to convene a compliant, on-time AGM.
- Determining the AGM due date for the financial year
- Drafting the notice, agenda and explanatory statements
- Preparing financial statements and the director's report for approval
- Coordinating auditor appointment or ratification
- Conducting the meeting and recording minutes
- Filing MGT-14 for any special resolutions and the annual return
Key components
The core business every AGM typically transacts.
Financial Statements
Adoption of the audited balance sheet, profit and loss account, and director's report.
Director Rotation
Appointment or reappointment of directors liable to retire by rotation.
Auditor Confirmation
Ratification or appointment of the statutory auditor for the coming year.
Our process
From initial consultation to completion.
Confirm the Due Date
Calculate the AGM deadline based on the financial year end and any prior extensions.
Prepare Notice & Documents
Draft the notice, agenda, and finalise financial statements for circulation.
Convene the Meeting
Confirm quorum, present resolutions, and record the voting outcome.
Finalise Minutes & File
Record minutes and file any special resolutions and the annual return with the ROC.
Why AGM timing is non-negotiable
What sets our approach apart.
Extensions are the exception, not the norm
A company can seek an extension of up to three months from the ROC for special reasons, but this isn't automatic and shouldn't be relied on as a default.
Late AGMs cascade into other deadlines
Annual return and financial statement filings are timed off the AGM date, so a delayed AGM delays everything that follows it.
Director rotation has its own rules
Getting the retirement-by-rotation calculation wrong can leave a company with an improperly constituted board — we verify this before the notice goes out.
Annual General Meeting questions answered
What people ask before engaging us.
Need help with your company's AGM?
We'll manage the notice, documentation and filings from start to finish.
