The Classic Partners LLP

Annual General Meeting

End-to-end Annual General Meeting (AGM) compliance under Section 96 of the Companies Act, 2013 — notice, ordinary and special business, adoption of financial statements, appointment of directors and auditors, and minutes of the meeting.

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What is Annual General Meeting?

Every company, other than a One Person Company, must hold an Annual General Meeting each year to transact ordinary business — adoption of financial statements, declaration of dividend, and the appointment or reappointment of directors and auditors. The AGM is governed by Section 96 of the Companies Act, 2013.

The first AGM must be held within nine months of the close of the first financial year, and subsequent AGMs within six months of the close of the financial year, with the gap between two AGMs not exceeding fifteen months. A Board Meeting is usually held to approve the accounts before the AGM.

Who Needs AGM Compliance Services?

All companies except a One Person Company.
Companies adopting their annual financial statements.
Companies appointing or reappointing directors and auditors.
Companies declaring a dividend to shareholders.
Companies completing annual ROC filings after the meeting.

Our Annual General Meeting Services

AGM Notice and Agenda

Drafting the AGM notice, agenda, and any explanatory statements.

Ordinary and Special Business

Structuring ordinary and special business for the meeting.

Adoption of Financial Statements

Support with placing and adopting the audited financial statements.

Director and Auditor Appointment

Resolutions for the appointment or reappointment of directors and auditors.

Minutes of the Meeting

Drafting accurate minutes recording the proceedings and decisions.

ROC Filings

Filing of Form AOC-4 and Form MGT-7 after the meeting.

Documents and Records for an AGM

Audited financial statements and the board report.
AGM notice, agenda, and explanatory statements.
Papers for the appointment of directors and auditors.
Attendance register and proxy records.
Minutes of the meeting.
ROC filings in Form AOC-4 and Form MGT-7.

Why Choose The Classic Partners

Complete AGM support, from notice and agenda to minutes and filings.
Coordinated with Auditor Appointment so appointments are completed at the meeting.
Timely AOC-4 and MGT-7 filings to keep the company in good standing.
Transparent fees and a dedicated point of contact, delivered by Chartered Accountants in Mumbai serving clients across India.

Related Compliance Services

Extra-Ordinary General Meeting Services — Convene an EGM for urgent special business with correct documentation.
Board Meeting Services — Run board meetings with notice, quorum, and SS-1 compliant minutes.
Auditor Appointment Services — Appoint your statutory auditor and file Form ADT-1 on time.

Frequently Asked Questions

What is an Annual General Meeting (AGM)?

An AGM is the yearly meeting of a company's members at which ordinary business such as adoption of accounts, declaration of dividend, and appointment of directors and auditors is transacted.

Is an AGM mandatory for every company?

An AGM is mandatory for every company except a One Person Company, which is exempt from holding an annual general meeting.

When must the first AGM be held?

The first AGM of a company must be held within nine months from the close of its first financial year.

What is the time limit for subsequent AGMs?

Subsequent AGMs must be held within six months of the close of the financial year, and the gap between two annual general meetings should not exceed fifteen months.

What business is transacted at an AGM?

An AGM transacts ordinary business such as adoption of financial statements, declaration of dividend, and appointment of directors and auditors, along with any special business set out in the notice.

What is the notice period for an AGM?

An AGM is generally called by giving at least twenty-one clear days' notice in writing or by electronic mode to the members, directors, and auditors of the company.

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