Secretarial Practices
Maintaining the statutory registers, minutes, resolutions and meeting documentation that form the backbone of a company's legal record.
Good secretarial practice means every board meeting, general meeting and resolution a company passes is properly noticed, quorate, minuted and recorded in the statutory registers required under the Companies Act — registers of members, directors, charges and related-party contracts among them. These records are what a company relies on to prove its decisions were validly taken, and they're often the first thing checked in due diligence, audits or regulatory inquiries.
What our secretarial practices service covers
Getting the paperwork right so decisions hold up under scrutiny.
- Drafting notices, agendas and minutes for board and general meetings
- Maintaining statutory registers of members, directors and charges
- Recording resolutions passed by circulation or at meetings
- Preparing the annual return and disclosures of director interest
- Reviewing quorum, notice periods and voting requirements before each meeting
- Organising the minute book and statutory records for due diligence readiness
Core secretarial records
The documents a company is legally required to keep.
Minute Books
A signed record of every board and general meeting, including resolutions passed.
Statutory Registers
Registers of members, directors, key managerial personnel and charges over company assets.
Resolutions
Board and shareholder resolutions recorded and filed wherever the law requires it.
Our process
From initial consultation to completion.
Records Review
Assessing the current state of registers, minutes and resolutions against what's required.
Meeting Support
Preparing notices, agendas and minutes for upcoming board and general meetings.
Register Maintenance
Keeping statutory registers updated as directors, members or charges change.
Periodic Audit
Reviewing the minute book and registers periodically to catch and fix gaps early.
Why secretarial discipline matters
What sets our approach apart.
Minutes are evidence of validity
A decision without a properly recorded minute can be challenged as never having been validly taken.
Registers are checked in due diligence
Investors and acquirers routinely review statutory registers before closing a transaction.
Gaps are hard to fix retroactively
Reconstructing years of missing minutes or registers is far harder than maintaining them as you go.
Secretarial Practices questions answered
What people ask before engaging us.
Need your registers and minutes brought up to date?
We'll review your records and get your secretarial practice audit-ready.
