Provident Fund Registration
Provident Fund Registration – Classic Partners LLP
By Classic Partner – Payroll & Compliance Experts
What is Provident Fund (PF) Registration?
The Employees’ Provident Fund (EPF) is one of India’s most important social security schemes, managed by the Employees’ Provident Fund Organisation (EPFO). It serves as a retirement savings tool for employees across Government, Public, and Private sector organizations.
Under the law, any business or firm employing 20 or more people must obtain PF registration with the Regional Provident Fund Office. This employee count also includes contractual staff such as housekeeping, security, or other outsourced workers.
Even businesses with fewer than 20 employees may register voluntarily to provide social security benefits to their workforce.
Registration is compulsory within 30 days of crossing the employee threshold, and delay may attract penalties.
Benefits of PF Registration
Long-term savings for employees through contributory provident fund
Pension benefits for employees and their families
Insurance coverage under EPFO-linked schemes
Ensures social security and financial protection during retirement, disability, or emergencies
Eligibility
Any employee earning up to ₹15,000/month (Basic + DA) is mandatorily required to become a member from the first day of employment.
Employees earning above the threshold can also voluntarily opt for PF contributions.
Contributions
Employee Contribution: 12% of wages (Basic + DA). Employees can also contribute higher voluntarily (VPF – Voluntary Provident Fund).
Employer Contribution: 12% of wages, split as:
3.67% → Provident Fund
8.33% → Employee Pension Scheme
Employers must deposit PF contributions by the 15th of the following month.
Documents Required
For PF registration, the following documents are needed:
Certificate of Incorporation (for Companies) / Registration Certificate (for Partnership Firms)
MOA & AOA (Companies) / Partnership Deed (Firms)
PAN of Company/Firm
Address Proof of business premises (Electricity Bill, Rent/Lease Agreement)
Identity & Address Proof of Directors/Partners (PAN, Passport, Voter ID, Driving License)
List of Directors/Partners with contact details
Copies of other registrations – GST, PT, Shops & Establishment (if applicable)
First invoice raised by the entity
Board Resolution (for Companies) authorizing PF registration
Registration Procedure
Application Filing: Submit detailed application in the prescribed Performa for Coverage.
Form Submission: File Form 5A with Annexure I containing employer & employee details.
Verification: EPFO authorities may verify documents and inspect business premises.
Allotment Letter: Once approved, the entity receives a PF Code Number to begin monthly compliance.
How Classic Partner Helps
At Classic Partner, we provide end-to-end support for Provident Fund Registration and Compliance:
Preparing and filing PF registration application
Documentation and inspection coordination
Employee enrolment and UAN (Universal Account Number) activation
Monthly PF return filing and compliance support
Advisory on PF, ESI, PT, and other statutory labour laws
Contact Classic Partner today to register your business under Provident Fund and ensure full statutory compliance for your employees.
